Scheduling Games

Scheduled Games appear on the iPad Scoring app and are also part of the Scores / Standings / Schedule web tools. By adding a schedule of games, scorekeepers can quickly start a new game with teams, game #, location, etc. pre-filled instead of creating a game from “scratch”. 

In order to add scheduled games on the Dashboard, you will need to have permissions either as a Season "Director", "Convenor" or a Season "Scheduler". 

How are Scheduled Games added to the System?

Option 1: One at a time via the Dashboard

1. Navigate to the Scheduled Games page within your Season.
2. Click on the green "+ New Scheduled Game" button at the top right.

3. Enter Game information.

   Note - All Required Fields are marked with a red asterisk *

4. Click "Create Scheduled Game"

Option 2: CSV import

1. Navigate to the Scheduled Games page.
2. Click the "CSV Actions" Dropdown button on the top right, and select "Import from CSV"

3. On this page you can see all of the Formatting Requirements, and Required Fields, which are marked with a red asterisk *, as well as the Schedule Template. 

   A copy of the Schedule Import CSV Template is available here:  Schedule-Template.csv

4. Enter your information into the CSV File.
5. Once finished entering your Schedule information, save your changes, return to the GameSheet Dashboard, click the "Select File" button at the bottom right, and select your CSV schedule.

• If there are any spelling/formatting mistakes in team names you will get "Validation Errors". Please take a look at this article that explains the Common CSV Import Errors
• Be careful to match the team and division names in the GameSheet system with those on your CSV import file. The names must match exactly in order for the import to work. 

• The Date, Start/End Time, Time Zone Game Number, Game Type, and the Home Team’s Division are needed.  (These can be updated later)
  • Time Zone: You must include your time zone. Accepted Time Zones can be found here Time Zones
  • End Time: You must enter an end time. We suggest an hour after the start time. This can be updated if needed.

Option 3: GameSheet Teams - (For Coaches/Managers)

By default, Team Managers are not be able to add Scheduled Games. However, the ability to schedule games in the GameSheet Teams can be enabled via a Season Setting that is controlled by League/Event administrators.

When the Season Setting allowing Teams to Schedule Games is enabled, please follow the steps below to add a game to your schedule:

1. Navigate to GameSheet Teams
2. From the "Schedule" tab, click the "Actions" button, and select "+ New Scheduled Game"

3. Enter Game information.

   Note - All Required Fields are marked with an asterisk *

4. Click "Create and Add Another" or "Create Scheduled Game"

What if I don’t know which teams will be in a game?

Option 1: Leaving teams blank

1. Leave the team names blank. The system will create a placeholder called TBD.
2. You can click on the blue TBD to add the teams when you know who is playing

Option 2: Adding the TBD and game details

1. Add the prefix TBD - to your team details
2. For example (TBD - 4th vs 2nd) or (tbd - winner game 31 vs loser game 33)
3. The TBD is not case sensitive,

How do you edit an existing Scheduled Game?  

Option 1: Edit an individual game on the Dashboard

1. Go to View Schedule on the Dashboard
2. Search/find the game that needs editing/updating.
3. Click on the Blue Home or Blue Visitor team (TBD will be in blue) of the game you want to edit.   This will bring up an editable menu.
4. Make your changes, and then save.

Option 2: Via CSV export/import

• You can edit multiple scheduled games at once via CSV.
• While on the "Scheduled Games" page, click "CSV Actions" and select "Export to CSV."
• Open the CSV file and edit any game, just make sure that the Game ID remains the same. You can also add new games to the list.
• Save your updated games list as a CSV file and return to the Dashboard
• Click "CSV Actions" and select "Import from CSV." Select your updated games schedule.

Option 3: Via GameSheet Teams - (For Coaches/Managers)

Please note that by default, Team Managers will not be able to edit Scheduled Games. This is an elevated level of permission that can be granted by accepting a "Scheduler" code that will be sent out by the league.

Once you have the proper access, please follow the steps below to edit the games:

1. Navigate to GameSheet Teams
2. Search/find the game that needs editing/updating.
3. Click on the game you want to edit, click the "Actions" button, and then select "Edit Scheduled Game" - This will bring up an editable menu.
4. Make your changes, and then save.

How long does it take for changes to appear on the website?

• Updates to scheduled games are available immediately. If you have the Schedule page open you may need to refresh/reload the page.